Administrative Assistant
Operations - Toronto, Ontario
Kepler is changing the face of satellite communications by launching a constellation of telecommunication nanosatellites! With the recent success of our Series A funding, a handful of early customers, and our first two satellites in orbit, Kepler is currently doubling in size!

We invest heavily to deliver the best products to our customers, and so we’re on the hunt for a top-tier Administrative Assistant who will primarily be responsible for supporting company-wide administration.

This role will be varied and will manage both routine daily office management tasks as well as new projects and initiatives related to our administrative, people & culture, finance and office management functions.

Position Responsibilities

  • Manage inbound and outbound shipping logistics and distribution of office mail
  • Manage office facilities projects, issues
  • Manage weekly office food orders
  • Manage inventory tracking and ordering of office supplies
  • Liaise with external parties like office cleaning company, building landlord etc.
  • Support administration related to onboarding of new employees
  • Support team and candidate travel arrangements
  • Lead various company-wide projects on an ad hoc basis
  • Calendar management for company leadership
  • Proactively identify and take accountability for administrative tasks
  • Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
  • Position Requirements

  •  2 + years of experience in related position
  • Proficient with MS Office (Word, Excel, PowerPoint)
  • Responsible, and reliable with excellent communication skills (both verbal and written). Superb interpersonal skills to deal with people at senior levels, internally and externally.
  • Operates with a large degree of autonomy and independently completes high quality work to meet established goals.
  • Experience with event planning and other general office management tasks
  • Bonus Points

  • Experience in a high-growth, fast-paced start-up environment
  • Experience managing vendor relationships (negotiating contracts etc.)
  • Kepler Communications Inc. is committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We welcome applications from: women, Aboriginal persons, persons with disabilities, ethnic minorities, visible minorities, people who identify as LGBT and others who may contribute to diversification in our workplace.

    As part of our commitment to accessibility for all persons with disabilities, Kepler will, upon the request of the applicant, provide accommodation during the recruitment process to ensure equal access to applicants with disabilities. Please contact our People & Culture team by phone at: +1 (437) 637-0047 to make your accommodation needs known and we will consult with you to ensure suitable accommodation is provided.

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